Terms and Conditions
Terms and Conditions of Hire and use can be found below and on the reverse of the Booking Form.
TERMS OF HIRING – SEEND LYE RECREATION FIELD FACILITIES
1. The Seend Lye Recreation Field is a multi-event facility. The Pavilion and recreation field areas are separately reservable. Reservations for the entire Seend Lye Recreation Field (SLRF) facility are actively managed through the online reservations system. The tennis courts are an exception to this. Reservations must be paid in advance of the reservation date(s).
2. Persons responsible for making reservations on behalf of organisations serving children, young people and vulnerable adults are expected to ensure compliance with SLRF Safeguarding Policy and to facilitate access to their organisational safeguarding policy as required by the SLRF Committee of Management.
3. All dogs, other than assistance dogs, are prohibited from the entire facility unless specifically authorised as part of an organised event, such as the annual Seend Fete.
4. Please leave the facilities as you would expect to find them. In particular, before securing the building please turn off lights, taps in the kitchen and toilet areas and the kitchen water heater(s). On leaving the building please ensure everyone has left. Close all windows, check all lights are off, lock all doors and close all windows.
5. If you used the key safe then please return the key when you are happy that the building is secure. Remember to please scramble the key safe combination after closing the key safe.
6. If required, cleaning materials and equipment are available in the last room on the right off the entrance foyer.
7. Please ensure that all perishables, food and refuse are removed by yourself or your caterers. It would be helpful if any refuse sacks generated and recyclable items are taken away. Please use the bin provided outside if required. The key for the bin is located on a hook in the cleaning room cupboard.
8. The Pavilion is a popular and well used facility. There may be follow-on reservations immediately after yours so please allow at least 30 mins in your reservation times for cleaning up ready for the next user.
9. In the unlikely event that the building or field are left in an untidy or dirty state the Committee reserves the right to make an additional charge to cover costs of labour, disposal and damages.
10. Your attention is drawn to FIRE REGULATIONS posted on display in the foyer. Please familiarise yourself and guests with emergency exit signs, routes and firefighting appliances. Remember, if you are holding a party you are responsible for the insurance and health and safety aspects and statutory requirements of your function. The building capacity of 80 persons should not be exceeded.
11. The use of fireworks, pyrotechnics and firearms on any part of the Seend Lye Recreation Field property is prohibited at all times regardless of the season.
12. Heating for the building, if needed, is programmed weekly, so please ensure that times of occupancy are clear so that this can be set for you.
13. The SLRF Committee of Management reserves the right to exclude use of the facility in the event of anti-social behaviour or misuse.
14. Your reservation acceptance is conditional on your acceptance of these terms.
Finally, we hope you enjoy your use of the Lye Field facilities and that you will remember that maintenance and administration of the facility is done by willing volunteers. Please help by playing your part in its upkeep. We welcome your feedback by email, or through this website's contact page.
Terms and Conditions updated 22nd July 2022
1. The Seend Lye Recreation Field is a multi-event facility. The Pavilion and recreation field areas are separately reservable. Reservations for the entire Seend Lye Recreation Field (SLRF) facility are actively managed through the online reservations system. The tennis courts are an exception to this. Reservations must be paid in advance of the reservation date(s).
2. Persons responsible for making reservations on behalf of organisations serving children, young people and vulnerable adults are expected to ensure compliance with SLRF Safeguarding Policy and to facilitate access to their organisational safeguarding policy as required by the SLRF Committee of Management.
3. All dogs, other than assistance dogs, are prohibited from the entire facility unless specifically authorised as part of an organised event, such as the annual Seend Fete.
4. Please leave the facilities as you would expect to find them. In particular, before securing the building please turn off lights, taps in the kitchen and toilet areas and the kitchen water heater(s). On leaving the building please ensure everyone has left. Close all windows, check all lights are off, lock all doors and close all windows.
5. If you used the key safe then please return the key when you are happy that the building is secure. Remember to please scramble the key safe combination after closing the key safe.
6. If required, cleaning materials and equipment are available in the last room on the right off the entrance foyer.
7. Please ensure that all perishables, food and refuse are removed by yourself or your caterers. It would be helpful if any refuse sacks generated and recyclable items are taken away. Please use the bin provided outside if required. The key for the bin is located on a hook in the cleaning room cupboard.
8. The Pavilion is a popular and well used facility. There may be follow-on reservations immediately after yours so please allow at least 30 mins in your reservation times for cleaning up ready for the next user.
9. In the unlikely event that the building or field are left in an untidy or dirty state the Committee reserves the right to make an additional charge to cover costs of labour, disposal and damages.
10. Your attention is drawn to FIRE REGULATIONS posted on display in the foyer. Please familiarise yourself and guests with emergency exit signs, routes and firefighting appliances. Remember, if you are holding a party you are responsible for the insurance and health and safety aspects and statutory requirements of your function. The building capacity of 80 persons should not be exceeded.
11. The use of fireworks, pyrotechnics and firearms on any part of the Seend Lye Recreation Field property is prohibited at all times regardless of the season.
12. Heating for the building, if needed, is programmed weekly, so please ensure that times of occupancy are clear so that this can be set for you.
13. The SLRF Committee of Management reserves the right to exclude use of the facility in the event of anti-social behaviour or misuse.
14. Your reservation acceptance is conditional on your acceptance of these terms.
Finally, we hope you enjoy your use of the Lye Field facilities and that you will remember that maintenance and administration of the facility is done by willing volunteers. Please help by playing your part in its upkeep. We welcome your feedback by email, or through this website's contact page.
Terms and Conditions updated 22nd July 2022